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Account Coordinator

Irvine, CA 60064

Posted: 02/20/2024 Employment Type: Contract Job Category: Account & Project Management Job Number: 611885 Is job remote?: No Country: United States

Job Description

Title: Account Coordinator
Location: Irvine, CA
Pay Rate: $25-28/hr depending on experience 


Planet Interactive 
is seeking an Account Coordinator to join one of our well-known global pharmaceutical clients.

Account Coordinator Responsibilities:
  • Manages the day-to-day details of Clients' projects, from initiation to completion on time and within budget with minimal supervision.
  • Keeps Supervisor advised of up-to-date details of projects.
  • Understands the details and relevance of all jobs in order to communicate effectively with all Agency personnel to ensure assigned projects are correctly executed on time and within budget.
  • Troubleshoots to ensure schedules are met.
  • Assures that all Agency paperwork, estimates, billing, and timelines are correctly completed and filed.
  • Manages delegated projects from start to finish with minimal supervisor supervision.
  • Prepares projects for submission to Client and Medical/Regulatory regarding references and other supporting documentation.
  • Coordinates with Client and Medical/Regulatory regarding cycling and approval of projects.
  • Reviews Client and Medical/Regulatory changes with Supervisor to determine action.
  • Interfaces with Client regarding deliveries, scheduling, project estimates and other miscellaneous issues.
  •  Assists Supervisor in providing input for Creative Team and participates in creative development sessions. 60%
  • Handles projects and monitors expenditures for assigned Client projects.
  • Develops timely and accurate project estimates with input from Traffic, Creative, Production and other Agency Departments.
  • Supplies Clients with accurate, timely reports (Tactical Calendars) of budgeted versus actual expenditures.
  • Provides budget guidelines to Creative and Production Teams on assigned projects.
  • Works with Traffic/Project manager and Creative team to control costs and stay within budget. 20%
  • Responsible for the initiation and maintenance of all documentation required for effective account management:
  • Gathers all pertinent information and develops complete and accurate project requisitions.
  • Creates, updates, and distributes Client and Agency status reports on a regular basis in accordance with account needs.
  • Writes and distributes detailed conference reports for Client and Agency meetings on a timely basis.
  • Creates other documents in accordance with account needs.
  • Assists Supervisor with administrative work such as opening jobs, reports, archiving, and organizing files. 20%

Account Coordinator Qualifications:
  • Experience and education equivalent to a B.A. and 3-5 years professional experience in finance, advertising or a service business discipline.
  • Ability to prioritize, review the work of others and work in a fast-paced, rapidly changing environment.
  • Special project handling and multi-tasking.
  • Excellent interpersonal and communication skills, both written and oral.
  • Must be a self-starter.
  • Ability to work independently and exercise sound judgement and discretion in the handling of sensitive confidential matters.
  • Well-versed computer skills in business applications.
  • Exhibit potential for continued career growth.
  • Understanding of our businesses, culture, and financial processes.
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