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Account Coordinator

Irvine, CA 92612

Posted: 09/30/2024 Employment Type: Contract Job Category: Account & Project Management Job Number: 623430 Is job remote?: No Country: United States

Job Description

Title: Account Coordinator
Location: Irvine, CA
Pay Rate: $25-$28/hr depending on experience 

Planet Interactive is seeking an Account Coordinator to join one of our well-known global pharmaceutical clients.

The Account Coordinator will help manage the day-to-day details of Clients' projects, from initiation to completion on time and within budget with minimal supervision. 

Account Coordinator Responsibilities:
  • Keeps Supervisor advised of up-to-date details of projects.
  • Understands the details and relevance of all jobs in order to communicate effectively with all Agency personnel to ensure assigned projects are correctly executed on time and within budget. Troubleshoots to ensure schedules are met.
  • Assures that all Agency paperwork, estimates, billing, and timelines are correctly completed and filed.
  • Manages delegated projects from start to finish with minimal Supervisor supervision.
  • Prepares projects for submission to Client and Medical/Regulatory regarding references and other supporting documentation.
  • Coordinates with Client and Medical/Regulatory regarding cycling and approval of projects. Reviews Client and Medical/Regulatory changes with Supervisor to determine action.
  • Interfaces with Client regarding deliveries, scheduling, project estimates and other miscellaneous issues.
  • Assists Supervisor in providing input for Creative Team and participates in creative development sessions.
  • Handles projects and monitors expenditures for assigned Client projects.
  • Develops timely and accurate project estimates with input from Traffic, Creative, Production and other Agency Departments.
  • Supplies Clients with accurate, timely reports (Tactical Calendars) of budgeted versus actual expenditures.
  • Provides budget guidelines to Creative and Production Teams on assigned projects.
  • Works with Traffic/Project manager and Creative team to control costs and stay within budget.
  • Responsible for the initiation and maintenance of all documentation required for effective account management:
  • Gathers all pertinent information and develops complete and accurate project requisitions.
  • Creates, updates, and distributes Client and Agency status reports on a regular basis in accordance with account needs.
  • Writes and distributes detailed conference reports for Client and Agency meetings on a timely basis.
  • Creates other documents in accordance with account needs.
  • Assists Supervisor with administrative work such as opening jobs, reports, archiving, and organizing files.
Account Coordinator Qualifications:
  • Experience and education equivalent to a B.A. and 3-5 years professional experience in finance, advertising or a service business discipline.
  • Ability to prioritize, review the work of others and work in a fast-paced, rapidly changing environment.
  • Special project handling and multi-tasking.
  • Excellent interpersonal and communication skills, both written and oral.
  • Must be a self-starter.
  • Ability to work independently and exercise sound judgement and discretion in the handling of sensitive confidential matters.
  • Well-versed computer skills in business applications.
  • Exhibit potential for continued career growth.
  • Understanding of the client's businesses, culture, and financial processes. 
Account Coordinator Top 3-5 skills:
  • Ability to work in fast-paced environment and multitask.
  • Tech savvy and skilled in Microsoft Suite – much of the work is done in Outlook, Word, Excel and PowerPoint
  • Detail-oriented.
  • Team Player (strong interpersonal skills, collaborative, desire to learn).
  •  Fast learner/problem solver.

The staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly, never provide banking information during the application process and always double check the email address of the recruiter to ensure it’s from @planetinteractive.com - and not a domain with an alternative extension like .net, .org or .jobs. Candidate safety is a top priority at Planet Interactive.

Planet Interactive and The Planet Group of Companies are equal opportunity employers. It is our practice not to discriminate against any employee or applicant based on any criteria, condition or basis protected by laws or regulations in the locations where we do business. All qualified applicants are encouraged to apply. We celebrate diversity and are committed to providing an environment of mutual respect. We believe that diversity, equity and inclusion enable us to better meet our mission and values while serving our clients across the globe. If you have a disability or handicap and would like us to accommodate you in any reasonable way, please inform your recruiter, or contact us, so that we can discuss the appropriate alternatives available.

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