Careers

Find Your Dream Job

Event & Conference Manager

Springfield, MA 01111

Posted: 03/20/2025 Employment Type: Contract Job Category: Marketing Job Number: 631012 Is job remote?: No Country: United States

Job Description


Start Date: 03/24/2025
Pay Rate: up to $50.00 (DOE) 
Duration: 7 months with possible extension 
Location: Hybrid/Boston (3 days/week)

Our Fortune 500 Financial Services client has a HOT need for an Event & Conference Manager with 7 years' experience in meeting/event/conference planning. MUST be local to Boston area to join the Events & Conference Management team for a 7 month HYBRID contract role starting in March 2025!

Event & Conference Manager Responsibilities: 
  • Management of MassMutual business programs/meetings/events, which would include consulting with our business partners on their meeting requirements, leading project planning, managing the meeting budget, sourcing event venues, contract management, attend travel in conjunction with travel management vendor, registration website and mobile app development, food and beverage management, etc.
  • Development of program specs and communications with vendors to clearly communicate execution needs of the event
  • Schedule and lead planning meetings with stakeholders
  • Clear follow up communications with event stakeholders ensuring awareness of project deadlines
  • On-site execution of the event which would include leading pre-con meetings, vendor load in and set up, on-site registration management, staffing management, etc.
  • Attendance of regular team collaboration with ECM Director, event stakeholders, vendors, and other ECM support team members
  • Ordering of on-site event supplies as needed, including but not limited to, office supplies, name badges, and signage
  • Project management of event registration websites and mobile app builds
  • Proof registration websites and mobile apps to ensure details are correct before launches
  • Have a team mentality, effectively collaborating with fellow team members areas across the enterprise.
  • Demonstrate agility and flexibility to work on new areas or special projects as needed.

Event & Conference Manager Qualifications: 
  • At least 7+ years' experience in meeting/event/conference planning
  • Strong budgeting acumen
  • Strong communication skills
  • Experience supporting with executive leadership
  • Tech-savvy and able to learn/adopt new technology tools and platforms quickly
  • Organized and able to plan appropriate project timelines, work backward from deadlines, identify milestones and owners, and execute against a plan
  • Advanced experience in PowerPoint
  • Proven written and communication skills

The Ideal Qualifications
  • Project management/program management skills
  • Business communications experience
  • Advanced experience with AirTable and CVENT
  • Continuous improvement mindset with a commitment to introducing new and innovative ideas and communications approaches
  • Strong attention to detail
  • Ability to work with a variety of behavioral styles & levels of management
  • Ability to think and adapt quickly to a fast-moving range of issues while remaining calm under pressure
  • Ability to be proactive, anticipate and problem solve quickly
  • Availability to work nights and weekends as needed for event execution
  • Event agency experience a plus
  • Willing and able to travel to various meetings and events throughout the year in various US locations (approximately 15-20 meetings and events)

Education: Bachelor's degree

#LI-MH1
Apply Online

Send an email reminder to:

Share This Job:

Related Jobs:

Login to save this search and get notified of similar positions.

About Springfield, MA

Unlock your potential in the vibrant job market around Springfield, Massachusetts! Nestled in the picturesque Pioneer Valley, this area offers boundless opportunities for career growth and personal enrichment. From the stunning views of Mount Tom to the vibrant arts scene in Northampton, there's something for everyone in this region. Discover the eclectic cuisine of Worcester, catch a show at the iconic Calvin Theatre, or cheer on the Springfield Thunderbirds at the MassMutual Center. Consider making Springfield your professional home and embrace the unique culture and charm that sets this area apart from the rest. Explore our job listings today and take the first step towards an exciting career in this enchanting region!