Posted: 03/20/20252025-03-202025-04-24Employment Type:ContractJob Category:MarketingJob Number: 631012Is job remote?: NoCountry: United States
Job Description
Start Date: 03/24/2025 Pay Rate: up to $50.00 (DOE) Duration: 7 months with possible extension Location: Hybrid/Boston (3 days/week)
Our Fortune 500 Financial Services client has a HOT need for an Event & Conference Manager with 7 years' experience in meeting/event/conference planning. MUST be local to Boston area to join the Events & Conference Management team for a 7 month HYBRID contract role starting in March 2025!
Event & Conference Manager Responsibilities:
Management of MassMutual business programs/meetings/events, which would include consulting with our business partners on their meeting requirements, leading project planning, managing the meeting budget, sourcing event venues, contract management, attend travel in conjunction with travel management vendor, registration website and mobile app development, food and beverage management, etc.
Development of program specs and communications with vendors to clearly communicate execution needs of the event
Schedule and lead planning meetings with stakeholders
Clear follow up communications with event stakeholders ensuring awareness of project deadlines
On-site execution of the event which would include leading pre-con meetings, vendor load in and set up, on-site registration management, staffing management, etc.
Attendance of regular team collaboration with ECM Director, event stakeholders, vendors, and other ECM support team members
Ordering of on-site event supplies as needed, including but not limited to, office supplies, name badges, and signage
Project management of event registration websites and mobile app builds
Proof registration websites and mobile apps to ensure details are correct before launches
Have a team mentality, effectively collaborating with fellow team members areas across the enterprise.
Demonstrate agility and flexibility to work on new areas or special projects as needed.
Event & Conference Manager Qualifications:
At least 7+ years' experience in meeting/event/conference planning
Strong budgeting acumen
Strong communication skills
Experience supporting with executive leadership
Tech-savvy and able to learn/adopt new technology tools and platforms quickly
Organized and able to plan appropriate project timelines, work backward from deadlines, identify milestones and owners, and execute against a plan
Advanced experience in PowerPoint
Proven written and communication skills
The Ideal Qualifications
Project management/program management skills
Business communications experience
Advanced experience with AirTable and CVENT
Continuous improvement mindset with a commitment to introducing new and innovative ideas and communications approaches
Strong attention to detail
Ability to work with a variety of behavioral styles & levels of management
Ability to think and adapt quickly to a fast-moving range of issues while remaining calm under pressure
Ability to be proactive, anticipate and problem solve quickly
Availability to work nights and weekends as needed for event execution
Event agency experience a plus
Willing and able to travel to various meetings and events throughout the year in various US locations (approximately 15-20 meetings and events)
Education: Bachelor's degree
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