Posted: 04/03/20242024-04-032024-05-05Employment Type:ContractJob Category:MarketingJob Number: 613937Is job remote?: NoCountry: United States
Job Description
Event Coordinator
Pay Rate: Up to $34/hour depending on experience Location: 100% Onsite in New York City Duration: 12 Months with potential to extend
Our well-known Technology client is looking for an Event Coordinator for a 12 month, 40 hour a week contract that has the potential to extend. This role will be a part of the Employee Experience team supporting the New York office in cultivating connections between employees across a large multi-building campus, including various events and programs that support their work building internal community.
Event Coordinator Responsibilities:
Manage a calendar of site wide events such as Happy Hours, All Hands meetings, and other company-wide programs across multiple buildings.
Own planning, logistics, and the execution for a variety of events that are within approved budget and in-line with the sense of community being built.
Work with outside vendors and manage purchase order process and SOW creation/ approvals.
Develop communications, marketing materials, and digital assets for the various events and programs.
Support the coordination and organization of Local Office Welcomes and new hire experiences.
Aid the team in additional community events, cultural experiences, or other events.
Collect feedback from attendees, gather host debriefs, and surveys to compile the data to help inform future planning efforts.
Support the Site Ambassador program and leverage those program members by having them participate in planning efforts for community building events, by assigning tasks and ensuring completion.
Act as the main point of contact for the event pages, wiki, and microsite updates to ensure the event information is up to date and relevant.
Track budgets, allocations, and invoicing.
Manage sourcing new vendors and their onboarding.
Event Coordinator Minimum Qualifications:
5+ years of experience in event planning for organizations.
Experience in using Microsoft Office Programs, Keynote, Outlook.
Experience with Canva and or Photoshop for marketing materials.
Strong technical skills to utilize internal Event and Registration Tools.
Comfortable managing multiple projects at the same time.
Experience managing and working within specified budgets.
Experience using and building out data to solve problems.
Experience with venues, activities, and events resources.
Proven experience building cross-functional relationships between various support partners.
Comfortable working through ambiguity and uncertainty.
Proven experience collaborating as part of a cross-regional team.
The staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly, never provide banking information during the application process and always double check the email address of the recruiter to ensure it’s from @planetinteractive.com - and not a domain with an alternative extension like .net, .org or .jobs. Candidate safety is a top priority at Planet Interactive.
Planet Interactive and The Planet Group of Companies are equal opportunity employers. It is our practice not to discriminate against any employee or applicant based on any criteria, condition or basis protected by laws or regulations in the locations where we do business. All qualified applicants are encouraged to apply. We celebrate diversity and are committed to providing an environment of mutual respect. We believe that diversity, equity and inclusion enable us to better meet our mission and values while serving our clients across the globe. If you have a disability or handicap and would like us to accommodate you in any reasonable way, please inform your recruiter, or contact us, so that we can discuss the appropriate alternatives available.
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