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Event Planner

Waltham, MA 02451

Posted: 03/24/2025 Employment Type: Contract Job Category: Marketing Job Number: 631100 Is job remote?: No Country: United States

Job Description


Work Location: Waltham, MA, hybrid at post
Work hours: 9 AM - 5 PM EST
Duration: 8 month contract
Pay rate: $45/hour

Our client, a robotics manufacturer, is looking for a long-term freelance Event Planner to join their team as they prepare for an exciting season of live events!

This is a hybrid position based in Waltham, MA. 

Event Planner Responsibilities: 
  • Hotel Room Block Management: Coordinate staff availability, upload rosters, and assist with reservation adjustments.
  • Event Logistics: Manage timelines, deadlines, transportation, catering, audiovisual needs, and other event essentials.
  • Event Staff Training & Management: Prepare briefing materials, lead on-site teams, and resolve staff-related issues.
  • Vendor Relations & Coordination: Oversee tradeshow booth design, manage vendor deliverables, and ensure quality control.
  • Inventory & Post-Event Management: Handle marketing materials inventory, logistics, feedback collection, and event reporting.

Event Planner Requirements: 
  • Experience managing hotel room blocks and vendor negotiations.
  • Knowledge of event marketing strategies and branding.
  • Familiarity with budget management and cost-saving measures.
  • Experience in staff supervision or leadership roles.
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About Waltham, MA

Discover exciting job opportunities in the vibrant area surrounding Waltham, Massachusetts! Known for its rich history, picturesque scenery, and bustling economy, Waltham offers job seekers a unique blend of innovation and tradition. Home to renowned universities, cutting-edge technology companies, and a thriving cultural scene, this city has something for everyone. Explore job listings in this region and unlock the door to a career filled with growth, charm, and endless possibilities. From strolling along the Charles River to catching a game at Fenway Park, there's no shortage of enchanting experiences waiting for you in the Waltham area. Start your job search today and embark on a rewarding career journey in one of the most inviting locations in the Northeast.