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Operations Administrator

Alexandria, VA 22314

Posted: 07/10/2024 Employment Type: Contract Job Category: Marketing Job Number: 620009 Is job remote?: No Country: United States

Job Description

Location: Onsite 1-3 days weekly and general business hours (37.5 hours/week)
Pay: Up to $32/hr
Duration: 4 months with potential to convert

Planet Interactive is seeking a Marketing Operations Administrator to provide comprehensive administrative assistance to the Vice President and general support to the Marketing & Communications Department of a non-profit organization. 

Marketing Operations Administrator Responsibilities:
-Provide administrative support to the Chief Marketing & Communications Officer, Division Directors, and department teams including calendar and scheduling meeting management for department-wide events, travel arrangements, expense management, onsite meeting logistics, arrangements and shipments
-Establish department wide administrative best-practices implementation and adherence to organization-wide policies and procedures. Identify areas for department operations improvements and lead trainings on process improvements and change management as necessary.
-Develop content for and manage daily operations of all employee communications channels, including Morning Rounds, Manager Minutes, emails, select Microsoft Teams, and the Corporate Communications Outlook calendar to inform staff about important information related to their work.
-Manage Corporate Communications budget by tracking and monitoring expenses and developing annual budget
-Serve as department onboarding coordinator and lead new hire workflow in collaboration with Human Resources, IT, and other departments as necessary.
-Serve as department lead for contract management. Work with business leads to draft contracts for department projects, collaborate with the Legal team and manage contract lifecycle within contracts database.
-Oversee the annual development and year-round maintenance of the overall Marketing and Communications budget, including preparing the MarCom-specific budget, draft budget memo and slide deck, and interfacing with the Finance department and serving as a resource to MarCom staff on budget and coding matters.
-Responsible for quarterly budget update for CMCO and team leads.
-Collaborate with department leadership and staff to ensure that organization-wide project management and deadline adherence.
-Plan and execute department events, department all-staff meetings, and other meetings as requested. Work closely with CMCO on special planning and department projects. Serve as co-lead for the MarCom Social Committee with the specified Division Director for the current year.
-Assist divisions with project management for select high priority programs and programmatic support throughout the year.
-Provide additional support for meetings when needed including management of MarCom staff and vendor travel submissions to the Meetings department sponsored meetings.

Marketing Operations Administrator Qualifications:
-Bachelor's degree or equivalent years of experience
-4 years of equivalent level of experience, training, and education with relevant experience in executive, office or team administration, budget, contracts, scheduling, meeting coordination, and program support.
-Technical skills include MS Word office, PPT, database, excel, Smartsheet experience as well as proficiency to learn new technologies and systems.
-Professional administrative work or related association memberships preferred, not required
-Corporate communications or past agency experience preferred, not required 
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About Alexandria, VA

Discover your next career opportunity in the thriving area around Alexandria, Virginia! Nestled on the banks of the Potomac River, this charming location offers job seekers a unique blend of history, culture, and growth. From exploring the rich historic sites like Mount Vernon to indulging in delicious seafood at local eateries along King Street, Alexandria has something for everyone. Immerse yourself in the vibrant arts scene with visits to the Torpedo Factory Art Center or catch a show at the renowned Birchmere Music Hall. With easy access to Washington D.C., top-notch schools, and a range of outdoor activities in parks like Huntley Meadows, consider Alexandria for your next career move. Begin your job search today and unlock exciting opportunities in this dynamic region!